Position Overview

Ledgent Finance & Accounting is currently seeking a dedicated Billing Specialist for an onsite position in Maryland. This role is essential in managing various accounting and administrative functions, specifically focusing on accounts receivable, accounts payable, certified payroll compliance reporting, and maintaining both paper and electronic filing systems. The Billing Specialist will play a crucial role in supporting job cost accounting to ensure accurate tracking of materials, labor, subcontractor invoices, and cost codes/cost classes.

Key Responsibilities

• Process accounts payable and accounts receivable efficiently and accurately.
• Manage certified payroll reporting and compliance, ensuring all documentation is up-to-date.
• Prepare and maintain spreadsheets and job cost documentation.
• Organize filing systems, both electronic and paper, to ensure easy access and retrieval of information.
• Assist with Certificates of Insurance (COIs), W-9s, data entry, phone calls, and general administrative tasks.
• Support job cost accounting using a structured numbering and cost code system.
• Collaborate across functions and assist with various tasks as needed to ensure smooth operations.
• Participate in cross-training for various administrative responsibilities to enhance team flexibility.

Requirements

• Experience with job cost accounting is preferred.
• Knowledge of Foundation Software is ideal; experience with Sage or QuickBooks is also acceptable.
• Strong organizational skills and attention to detail are required.
• Ability to multitask and support a small, fast-paced office environment.
• No formal education requirement, though relevant experience is highly valued.

Work Hours

Monday to Friday, 8:00 AM - 5:00 PM with some flexibility.

Benefits

• Health and dental insurance.
• Paid Time Off (PTO).
• A positive and supportive company culture.

Additional Details

The Billing Specialist will report to the Controller and will be part of a small, collaborative office environment. A background check is required for this permanent position, which offers compensation ranging from $25 to $27 per hour. The dress code is business casual.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.